Data protection
The following privacy policy explains which personal data we process and in what manner.
Responsible person and data protection officer
So that you know who to turn to when it comes to your data, we will first tell you who is legally responsible for the processing and who the specific contact person for your concerns is.
Legally responsible:
Xlinks Germany GmbH
Norbertstraße 3-5
45131 Essen
Germany
Data Protection Officer:
Data Protection Officer
Xlinks Germany GmbH
Norbertstraße 3-5
45131 Essen
info@sila-atlantik.com
Purposes and legal bases
Log data
Every time you visit a website, your Internet browser automatically transmits information to our web server for technical reasons (so-called log data). We store some of this information in log files, e.g.
- date of access
- time of access
- URL of the referring website
- retrieved file
- amount of data transferred
- browser type and version
- operating system
- IP address
As a general rule, we only evaluate log data to troubleshoot problems with the operation of our website or to investigate security incidents.
In order to eliminate faults or to secure evidence in the event of security incidents, it may be necessary for us to collect additional personal data along with the log data. In these cases, we base the processing of the log data on legal permission.
This processing is based on Art. 6 (1) (f) GDPR; our interest is the technical provision, security and optimization of the website.
Suppliers and customers
We use contact and communication data and other relevant personal data from our suppliers and customers, provided that they or their employees are natural persons. We process this data to carry out the business relationship, communicate and maintain contact.
The processing is based on Art. 6 (1) (f) GDPR; our legitimate interest is the processing of business cooperation and maintaining contact.
This processing is based on Art. 6 (1) lit. b GDPR.
Cookies
We use cookies. Cookies are small text files that we save on your device when you visit our website. These cookies are sent back to us every time you visit our website. This allows us to recognize you, for example, or to make navigation easier for you using the information in the cookies.
Cookies cannot be used to start programs or to transmit viruses to a computer. Cookies can only be read by the web server from which they originated.
We will not pass on the information in the cookies to third parties without your express consent. You can also view our website without cookies. Internet browsers are regularly set to accept cookies. To prevent the use of cookies by your Internet browser, you can (1) refuse the use of cookies when you visit our website via the cookie layer (if available) or (2) deactivate the use of cookies via the settings in your Internet browser. The help functions of your Internet browser will tell you how to deactivate and/or delete cookies in your browser. Please note that deactivating/deleting cookies can result in individual functions of our website no longer working as expected. Cookies that may be required for certain functions of our website are shown below. In addition, deactivating/deleting cookies only affects the Internet browser used. For other Internet browsers, the deactivation/deleting of cookies must therefore be repeated accordingly.
Cookies that we use for certain functions without personal reference:
Cookies that store certain user preferences (e.g. search or language settings);
Cookies that store data to ensure the smooth playback of video or audio content;
Cookies that temporarily store certain user inputs (e.g. contents of a shopping cart or an online form);
Cookies that we use for certain functions, with personal reference:
Cookies that serve to identify or authenticate our users;
We store the data until the end of the term of a respective cookie or until the cookies are deleted by you.
This processing is based on Art. 6 (1) (f) GDPR. Our interest is the ongoing optimization of the website and the improvement of user-friendliness.
Adjust cookie settings
Google Analytics
This website uses Google Analytics, a web analysis service provided by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA; “Google”). Use includes the “Universal Analytics” operating mode. This makes it possible to assign data, sessions and interactions across multiple devices to a pseudonymous user ID and thus analyze a user’s activities across devices.
Google Analytics uses cookies that enable analysis of website usage. The information on your use of the website generated through the cookie is usually transferred to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be shortened beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. Our legitimate interest in data processing also lies in these purposes.
The legal basis for the use of Google Analytics is Section 15 Paragraph 3 of the Telemedia Act (TMG) and Article 6 Paragraph 1 Letter f of GDPR. The interest is the optimization of the website. Sessions and campaigns are terminated after a certain period of time. By default, sessions are terminated after 30 minutes of inactivity and campaigns after six months. The time limit for campaigns can be a maximum of two years. Further information on terms of use and data protection can be found at https://www.google.com/analytics/terms/de.html or at https://policies.google.com/?hl=de.
You can prevent cookies from being saved by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by downloading and installing the browser add-on. Opt-out cookies prevent your data from being collected in the future when you visit this website. To prevent Universal Analytics from collecting data across different devices, you must opt out on all systems used.
Recipient
For the implementation and operation of our website, we work with service providers who may receive personal data:
- hosting service providers
- IT service providers
- service provider for programming services
- service providers for sales and marketing services
- service providers for hotline services
- Freight forwarders for delivery/collection of products
- service providers for payment processing
- service provider for debt collection
- authorities and institutions, if legally required
We will only transmit your data to the recipients if this is necessary to fulfill a contract with you or if there is a legitimate interest in passing on your data or if you have given your consent for the data to be passed on.
These recipients include service providers and other companies in the group.
Transfer to recipients outside the EEA
We also pass on personal data to recipients who are based outside the EEA in so-called third countries. In this case, before passing on the data, we ensure that the recipient either has an appropriate level of data protection (e.g. due to an adequacy decision by the EU Commission for the respective country or the agreement of so-called EU standard contractual clauses of the European Union with the recipient) or that you have given your consent to the transfer.
Further information on this, in particular on the measures taken, can be obtained from our data protection officer.
Obligation to provide
If the personal data is required for the establishment and implementation of the business relationship and the associated contractual or legal obligations, you must provide this data so that we can meet our performance obligations or legal obligations. Without the provision of the data, we may no longer be able to provide the service, or may not be able to provide it properly or in full.
Storage period
If we store your personal data, we do so only for a limited period of time and not longer than necessary. We generally delete your data when it is no longer necessary for the purpose for which it was collected or when there are other legal reasons that require deletion.
To the extent that we are subject to statutory retention obligations that require longer storage, we store the data for this period, in particular to comply with commercial and tax retention periods, which are between 2 and 10 years.
Other legal reasons for retention may be that we are required to retain data for evidentiary purposes for the duration of the applicable limitation periods. These periods are usually between 2 and 30 years.
Your rights regarding your personal data
You have the following legal rights with regard to your personal data. You can contact our data protection officer if you want to know more about what these rights mean in detail. Since the legal details are quite complicated, we provide you with the most important information about the rights below. Please let us know in what form you would like the information. If you do not state a preference, we will usually answer your request in the same form as the request. You will receive a response within one month. In the case of manifestly unfounded or excessive requests, we are entitled to demand a reasonable fee or to reject your request.
Access to your data, Art.15 GDPR
You have the right to request information about whether or not we process personal data concerning you. If we process your personal data, you will receive information about the specific data and other additional information.
Correction of your data, Art. 16 GDPR
You have the right to request that we rectify your data if it is incorrect, inaccurate and/or incomplete; the right to rectification includes the right to have it completed by means of additional statements or notifications.
Deletion of your data, Art. 17 GDPR
You have the right to request that we delete your personal data if there is no longer any reason for storing it.
Restriction of the processing of your data by us. Art. 18 GDPR
You have the right to have the processing of your personal data restricted to a certain extent in certain cases.
Data portability, Art. 20 GDPR
You may have the right to request that the data concerning you be provided to you in a common electronic, machine-readable data format.
The right to data transfer includes the right to transmit the data to another responsible party; upon request, we will therefore transmit data directly to a responsible party named by you or yet to be named, as far as technically possible. The right to data transfer only applies to data provided by you and requires that the processing is based on consent or to execute a contract and is carried out using automated procedures.
Objection to our processing of your data, Art. 21 GDPR
In the case of processing of personal data to perform tasks in the public interest (Article 6 (1) (e) GDPR) or to protect legitimate interests (Article 6 (1) (f) GDPR), you can object to the processing of personal data concerning you at any time with effect for the future if there is no reason for further processing.
(Please note that you are not legally entitled to the right to object if the processing is based on consent. However, since you are always entitled to revoke your consent with effect for the future when data is processed with your consent, you will achieve a result comparable to the objection by revoking your consent.)
Revocation of consent
If you have given us your consent to process your personal data, you can revoke this consent at any time and without giving reasons with effect for the future. Please contact the contact point where you gave your consent or the data protection officer directly. Complaints You have the right to lodge a complaint with the responsible supervisory authority if the processing of your personal data is at issue, Art. 77 GDPR.